TABLE OF CONTENTS
ARTICLE I. NAME & PURPOSE
SECTION I.1.0 Name
SECTION I.2.0 Chartered Organization
SECTION I.3.0 Compliance
SECTION I.4.0 Membership
SECTION I.5.0 Guidelines
ARTICLE II. TROOP COMMITTEE
SECTION II.1.0 Membership
SECTION II.2.0 Statement of Responsibility
SECTION II.3.0 Duties
SECTION II.4.0 Meetings
SECTION II.5.0 Voting
SECTION II.6.0 Rules
SECTION II.7.0 Training
ARTICLE III. TROOP LEADERS
SECTION III.1.0 Scoutmaster
SECTION III.2.0 Assistant Scoutmasters
SECTION III.3.0 Responsibilities
SECTION III.4.0 Additional Leadership
SECTION III.5.0 Training
ARTICLE IV. SCOUT LEADERS
SECTION IV.1.0 Senior Patrol Leader
SECTION IV.2.0 Patrol Leaders
SECTION IV.3.0 Junior Assistant Scoutmasters
SECTION IV.4.0 Patrol Leadership
SECTION IV.5.0 Troop Program
ARTICLE V. YOUTH MEMBERS
SECTION V.1.0 Membership
SECTION V.2.0 Patrols
ARTICLE VI. POLICIES
SECTION VI.1.0 Alcohol and Drugs
SECTION VI.2.0 Tobacco
SECTION VI.3.0 Hazing
SECTION VI.4.0 Prohibited Equipment
ARTICLE VII. PROGRAM
SECTION VII.1.0 Yearly Program Planning
SECTION VII.2.0 Monthly Program Planning
SECTION VII.3.0 Advancement
SECTION VII.4.0 Courts of Honor
SECTION VII.5.0 Merit Badges
SECTION VII.6.0 Outdoor Program
SECTION VII.7.0 Uniforms
SECTION VII.8.0 Conduct
ARTICLE VIII. FINANCE, PROPERTIES, REGISTRATION
SECTION VIII.1.0 Budget
SECTION VIII.2.0 Property
SECTION VIII.3.0 Registration
ARTICLE IX. TROOP FINANCES
SECTION IX.1.0 Duties
SECTION IX.2.0 Accounts
SECTION IX.3.0 Expenditures
ARTICLE X. GENERAL PROVISIONS
SECTION X.1.0 Troop Equipment
SECTION X.2.0 Activities and Events
SECTION X.3.0 Troop Transportation
ARTICLE XI. AFFILIATES
SECTION XI.1.0 Order of the Arrow
SECTION XI.2.0 National Eagle Scout Association
ARTICLE XII. WAIVERS AND AMENDMENTS
ARTICLE I. NAME & PURPOSE
SECTION I.1.0 Name
The organization shall be known as Boy Scout of America Troop 110 of Union
City/Fremont/Newark, California (hereafter referred to as Troop).
SECTION I.2.0 Chartered Organization
The chartered organization shall be the Contempo Homeowners Association (hereafter
referred to as Sponsor), which shall be responsible to appoint a Chartered
Organization Representative.
SECTION I.3.0 Compliance
The Troop shall comply with all provisions of the Boy Scouts of America Rules and
Regulations, Constitution, Bylaws, and official handbooks. No article of these bylaws
shall in any way conflict with those of the BSA. If a conflict should exist, the
aforementioned BSA documents will take precedence.
SECTION I.4.0 Membership
The membership of the Troop shall consist of registered Scouts and registered adults
(hereafter referred to as Scouters) who meet the qualifications set forth by the Boy
Scouts of America.
SECTION I.5.0 Guidelines
I.5.1 The Troop shall operate to accomplish the aims of Boy Scouting, character
development, citizenship training and mental, moral, and physical fitness.
I.5.2 The Troop will use the approved methods of Scouting: the ideals of
Scouting, the outdoor program, the patrol method, the uniform, personal
growth, leadership training and advancement.
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ARTICLE II. TROOP COMMITTEE
SECTION II.1.0 Membership
II.1.1 The Troop committee (hereafter referred to as Committee) shall consist of
Scouters, 21 years of age or older, registered with the Troop and parents or
legal guardians of Scouts registered with the Troop.
II.1.2 At a minimum, the Committee shall consist of the following officers:
Chartered Organization Representative, Committee Chair, Treasurer,
Secretary, Advancement Coordinator, Outdoor/Activities Coordinator,
Training Coordinator and Equipment Coordinator. These officers shall
perform the duties prescribed by these bylaws and the Charter and Bylaws
of the Boy Scouts of America.
II.1.3 All Committee officers shall be registered with the Boy Scouts of America
as Scouters.
II.1.4 No Scouter shall hold more than one office at a time without the approval of
the Committee.
II.1.5 Other committees and sub-committees, standing and ad hoc, may be
appointed by the Committee Chair to carry on and distribute the workload of
the Committee. These may include but are not limited to Advancement,
Budget, Membership, Equipment, and Leadership. Appointment to such
other committees and sub-committees is open to all Committee members,
but they shall be chaired by a Scouter or Scout leader.
II.1.6 The Committee Chair shall be an ex officio member of all committees and
sub-committees.
SECTION II.2.0 Statement of Responsibility
The Committee represents and is responsible to the Sponsor.
SECTION II.3.0 Duties
II.3.1 The Committee shall select a Scoutmaster and approve his assistants and
ensure they receive appropriate training.
II.3.2 The Committee shall arrange for adequate meeting places.
II.3.3 The Committee shall advise the Troop on policies relating to the BSA
program and the Sponsor.
II.3.4 The Committee shall be responsible for finances, collections and
disbursements in line with the approved budget plan.
II.3.5 The Committee shall oversee the acquisition, maintenance and care of all
Troop property and equipment.
II.3.6 The Committee shall oversee the Troop program to ensure that its minimum
goals are met, as set forth in Articles III and IV.
II.3.7 The Committee shall insure that adult leadership is assigned, in the event the
Scoutmaster is absent or unable to serve.
II.3.8 The Committee shall operate the Troop to ensure permanency, in line with
the policies and regulations of the Boy Scouts of America.
SECTION II.4.0 Meetings
The Committee shall conduct business at a regular monthly meeting convened by the
Committee Chair or his/her designated Representative. Additional special meetings of
all, or part, of the Committee may be called as required.
SECTION II.5.0 Voting
II.5.1 A quorum of the Committee is required for all voting and shall consist of the
Committee Chair or designated representative, the Scoutmaster or an
assistant, and at least three other Committee members.
II.5.2 All Committee members shall be equal in terms of voting and are entitled to
one vote.
II.5.3 A vote of the Committee shall be required for all Troop activities, including
but not limited to: financial expenditures, fundraising events and yearly
program calendar. Approval shall be by simple majority of the members
present.
II.5.4 Other troop issues brought before the Committee requiring a vote shall be
approved by simple majority of the members present, except as otherwise
provided for in these bylaws.
SECTION II.6.0 Rules
The rules contained in the current edition of "Robert's Rules of Order, Newly Revised"
shall govern the Committee in all cases in which they are applicable and in which they
are not inconsistent with these bylaws or the Charter and Bylaws of the Boy Scouts of
America.
SECTION II.7.0 Training
It is strongly recommended that all members of the Committee attend adult leadership
training.
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ARTICLE III. TROOP LEADERS
SECTION III.1.0 Scoutmaster
The Troop shall have one citizen of the United States, 21 years of age or older,
selected by the Committee and registered as the unit leader (hereafter referred to as
Scoutmaster). The Scoutmaster's registration must be approved by the Sponsor.
SECTION III.2.0 Assistant Scoutmasters
The Troop shall have at least two citizens of the United States, 21 years of age or older,
registered as Assistant Scoutmasters as appointed by the Scoutmaster and approved
by the Committee.
SECTION III.3.0 Responsibilities
Scoutmaster and Assistant Scoutmaster(s) (hereafter referred to as Troop Leaders) are
responsible to:
1. Train and guide Scout leaders to run the Troop
2. Work with and through responsible adults to promote the aims of Scouting
3. Help Scouts grow by encouraging them to learn for themselves
4. Guide Scouts in planning the Troop program.
5. Set and maintain standards for active participation in the Troop program.
SECTION III.4.0 Additional Leadership
The Troop may have additional citizens of the United States, 18 years of age or over,
registered as Assistant Scoutmasters as appointed by the Scoutmaster and approved
by the Committee.
SECTION III.5.0 Training
Troop leaders shall attend adult leadership training, if they have not already received
such training, at the first available opportunity after registration.
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ARTICLE IV. SCOUT LEADERS
SECTION IV.1.0 Senior Patrol Leaders
The Troop shall hold regular elections, as scheduled by the Scoutmaster, to select by
simple majority three Scouts to serve as Senior Patrol Leader and his Assistants. All
candidates must meet the qualifications set by the Scoutmaster and shall preside over
the Patrol Leaders Council (hereafter referred to as PLC) as voting members.
SECTION IV.2.0 Patrol Leaders
Each patrol shall have a Scout elected by simple majority of the patrol members to
serve as Patrol Leader. The Patrol Leader shall meet the qualifications set by the
Scoutmaster and represent his patrol as a voting member of the PLC.
SECTION IV.3.0 Junior Assistant Scoutmasters
The Troop may have one or more Scouts, 16 years of age or older, as Junior Assistant
Scoutmaster as appointed by the Scoutmaster. Junior Assistant Scoutmasters shall be
responsible to the Scoutmaster for tasks assigned and shall serve as voting members
of the PLC.
SECTION IV.4.0 Patrol Leadership
IV.4.1 The Senior Patrol Leader shall appoint an Historian, Librarian, Quartermaster
and Scribe with the concurrence of the Scoutmaster. Additionally, he may
appoint Den Chiefs, Chaplain Aide, and Bugler as required.
IV.4.2 Each Patrol shall select an Assistant Patrol Leader.
SECTION IV.5.0 Troop Program
The PLC, working under the guidance of the Scoutmaster or his designated assistant,
is responsible for the Troop program, including planning and carrying out Troop
meetings, activities, and outdoor programs.
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ARTICLE V. YOUTH MEMBERS
SECTION V.1.0 Membership
V.1.1 The Troop shall consist of not less than five youth members (hereafter
referred to as Scouts), organized in the patrol system.
V.1.2 Membership may be limited to the number of boys that can be adequately
and safely supported by the Troop leadership and/or accommodated by
physical facilities.
V.1.3 Youth membership is open to all boys who are between 11 and 18 years of
age, or who have completed the fifth grade, or who have earned the Arrow
of Light as a Cub Scout.
SECTION V.2.0 Patrols
The Troop shall be organized into patrols as determined by the Scoutmaster.
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ARTICLE VI. POLICIES
SECTION VI.1.0 Alcohol and Drugs
VI.1.1 Alcohol shall not be used in connection with any Troop meeting or activity.
VI.1.2 Scouts shall not possess or use drugs of any kind unless properly
prescribed by a doctor. The parent or guardian will provide written notice
to the Scoutmaster of any medications that must be in the possession of
the Scout during Troop meetings or activities.
SECTION VI.2.0 Tobacco
VI.2.1 Scouts are prohibited from using tobacco products during any Troop
meeting or activity.
VI.2.2 Adults are discouraged from using tobacco products during active
participation with Scouts. Users of tobacco should not conceal the fact from
Scouts, but are encouraged to discuss frankly with them the desirability of
refraining from its use.
SECTION VI.3.0 Hazing
The practice of hazing is prohibited within the Troop. At no time shall violence or threat
of violence be tolerated by anyone in attendance. Initiation, discipline or punishments
involving physical hazing, striking, spanking or verbal threats of harm shall be strictly
prohibited. Such behavior shall incur the highest degree of immediate disciplinary
response.
SECTION VI.4.0 Prohibited Equipment
Equipment related to but not limited to firearms, parts of firearms, sheath knives,
fireworks, martial arts weapons and archery equipment are prohibited at any Troop
function. Use of firearms and archery equipment at an official BSA function, (e.g.
Summer Camp) under the direct control and supervision of a qualified adult shall be
exempted. Any electronic entertainment device shall be prohibited at any Scouting function,
with the exception of personal audio devices and hand held games, at the
discretion of the Scoutmaster. Exceptions may be granted only by approval of the
Committee and shall be requested at least one month prior to event. Possession of
these articles without an expressed exemption shall be grounds for immediate
confiscation and possible expulsion. Where appropriate, legal authorities may become
involved. In any case, increased parental or guardian supervision shall be required at all
Troop activities.
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ARTICLE VII. PROGRAM
SECTION VII.1.0 Yearly Program Planning
VII.1.1 The yearly program calendar will be prepared by the PLC under the
guidance of the Scoutmaster and presented to the Committee for final
approval.
VII.1.2 Copies of the yearly program calendar will be presented to parents, Scouts,
Scouters and Sponsor, after final approval by the Committee.
SECTION VII.2.0 Monthly Program Planning
VII.2.1 The PCL shall meet monthly to complete detailed plans under the guidance
of the Scoutmaster.
VII.2.2 The monthly program will be presented to the Committee by the
Scoutmaster to facilitate support planning by the Committee.
SECTION VII.3.0 Advancement
VII.3.1 The Aims of Boy Scouting which are character development, citizenship
training, and mental, moral, and physical fitness, shall be the basis of the
Troop advancement program.
VII.3.2 The rank requirements set forth in official BSA publications shall determine
the advancement program within the Troop, which shall be open and available
to all active youth members.
VII.3.3 The Committee shall hold Boards of Review as required for rank
advancement.
VII.3.4 The Boards of Review shall consist of at least three Committee members,
one of whom should be the Advancement Chair or designated Scouter. The
Scoutmaster shall not participate in Boards of Review.
VII.3.5 Family members and guardians shall not be eligible to serve on their
Scout's Board of Review.
VII.3.6 All advancements within the Troop shall be administered in compliance with
the aims and purposes of the Boy Scouts of America.
SECTION VII.4.0 Courts of Honor
VII.4.1 Scouts earning awards, advancements and merit badges will have them
presented at the next scheduled Troop Court of Honor.
VII.4.2 Troop Courts of Honor will be held quarterly. All Scouts earning awards and
advancements during the previous quarter will be recognized. Scouts
earning merit badges will be presented the appropriate merit badge and
card. Scouts earning advancement will be presented a badge of rank and
appropriate card. The Troop will provide each Scout's parent or guardian
with a pin representing each rank advancement earned, and other
appropriate recognition will be presented.
VII.4.3 An Eagle Scout Court of Honor shall be held separately from all other honor
courts. All family members and other guests are invited. The Scoutmaster,
Committee Chair, and Advancement Chair or their designated
representatives shall be required to attend.
VII.4.4 Scouts who advance in rank will assume their new rank status from the date
in which they fulfill the final requirements for that rank, regardless of when
the award is officially presented.
SECTION VII.5.0 Merit Badges
VII.5.1 The Committee shall maintain a list of merit badge counselors approved by
the council.
VII.5.2 A merit badge counselor shall be an adult who has proficiency and/or
exemplary knowledge in the appropriate related field, has filed the Merit
Badge Counselor form with the San Francisco Bay Area Council office, and
has been approved as a Merit Badge Counselor.
VII.5.3 Merit badge counselors are responsible to prepare and qualify Scouts for
merit badges.
SECTION VII.6.0 Outdoor Program
The outdoor program shall provide for at least ten days and nights of camping,
including a long-term camp of six or more consecutive days, for every Scout in the
Troop.
SECTION VII.7.0 Uniforms
VII.7.1 All Scouts shall wear the appropriate uniform to all Troop meetings,
activities and outings, as determined by the Scoutmaster.
VII.7.2 The official 110 neckerchief will be provided by the Troop.
SECTION VII.8.0 Conduct
VII.8.1 Each Scout is ultimately responsible for his own behavior. Breaches of
discipline will normally be handled by Scout Leaders, under the guidance of
the Scoutmaster.
VII.8.2 Conduct disruptive to the program for others may result in the Scout being sent
home at the Scoutmaster's discretion. In this event, a parent will be notified
of the circumstances immediately.
VII.8.3 Serious or continued breaches of discipline may result in the Scout being
required to appear before the patrol leaders' council, under the supervision
of the Scoutmaster, for disciplinary action.
VII.8.4 In the event the above actions fail to result in the desired conduct, the Scout
and his parents may be referred to the Committee for action.
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ARTICLE VIII. FINANCE, PROPERTIES, REGISTRATION
SECTION VIII.1.0 Budget
VIII.1.1 The Committee shall prepare an annual budget concurrent with
rechartering.
VIII.1.2 Each Boy Scout will pay an annual fee, as determined by the Committee, which will
include registration/re-registration, Boy's Life magazine, and annual dues.
VIII.1.3 Each Scouter will pay an annual fee, as determined by the Committee, which will
include registration/re-registration and Scouter magazine.
VIII.1.4 Annual fees for Scouts may be prorated for a portion of a year ending with Troop
recharter. Fees shall not be refunded upon termination, inactivation, or transfer
of membership.
VIII.1.5 An individual account will be established for each Scout. These funds may
be used to pay for Scout-related items or activities. Scouts who leave
Scouting forfeit their individual accounts and those funds will be returned to
the Troop.
VIII.1.6 If a Scout has not accumulated enough funds in his Scout account to cover
the intended expenses, the Scout and/or his parent or guardian shall be
required to make up the balance due before the intended event.
VIII.1.7 A Scout who transfers to another Troop or unit, upon written notification
from his new organization, may have the balance of his Scout account
transferred to the new unit.
SECTION VIII.2.0 Property
VIII.2.1 The Troop shall not own any real property, building, fixture, or other permanent
facility.
VIII.2.2 All other property purchased or donated for the purpose of supporting the Troop
program shall be the property of the Troop and shall be controlled by the
Committee.
SECTION VIII.3.0 Registration
VIII.3.1 Registration shall be for a period ending with expiration of annual unit charter.
VIII.3.2 Scouts and Scouters may transfer into the Troop by paying a transfer fee,
as determined by the District or Council.
VIII.3.3 Scouters serving in more than one capacity shall pay only one registration fee.
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ARTICLE IX. TROOP FINANCES
SECTION IX.1.0 Duties
IX.1.1 The Troop Treasurer shall pay all bills upon recommendation of the
Scoutmaster or Committee Officer and approval of the Committee. The
Treasurer shall be responsible for the Troop funds and maintain these
funds in checking and savings accounts at a local bank.
IX.1.2 The Treasurer shall provide a detailed monthly report of accounts to the
Committee.
IX.1.3 The Treasurer shall make available to the Sponsor an annual report on the
financial condition of the Troop.
SECTION IX.2.0 Accounts
IX.2.1 The Troop accounts shall require authorized signatures for withdrawals and
disbursements from a list of eligible signatories. The eligible signatories
shall be the Treasurer, Scoutmaster and Committee Chair or designated
representatives. A second-party signature will be required if members of the
same family hold these positions. Authorized signatories shall not issue
checks to themselves.
IX.2.2 The Committee shall maintain petty cash accounts for the Scoutmaster and
other Committee Officers, as required. These accounts shall be reviewed
and approved annually by the Committee and/or replenished as needed.
IX.2.3 The Treasurer shall administer the Scout accounts for monthly review by
the Committee.
IX.2.4 The Scout accounts shall be used only to pay for Scout-related items or
activities approved by the Committee.
SECTION IX.3.0 Expenditures
IX.3.1 Each Scout shall be responsible for all fees associated with Scout-related
activities, monthly Patrol dues, annual registration, Boy's Life subscription,
uniform, books, personal gear, and other expenses not specifically listed as
paid by the Committee.
IX.3.2 The Committee shall provide Troop equipment, advancement awards and
Scout badges of office, and shall make available Troop library books and
pamphlets, for Scouts and Scouters.
IX.3.3 All Scouters will be provided the appropriate Troop leader patch.
IX.3.4 The Scoutmaster, Committee Officers or designated representatives may incur
expenses, including, but not limited to, replacement of Troop equipment,
consumables for Troop activities, tour permits, campground reservation fees,
patches or other items in support of Troop business. Such expenditures are
considered routine, are reimbursable with a valid receipt, and are not to
exceed $100 per single item purchased.
IX.3.5 A Budget Sub-committee shall be established, in which membership includes the
Committee Chair, Treasurer, and at least one other Committee member not related
to either of these Committee Officers. It shall be the primary function of the
Budget Sub-committee to prepare an annual Troop budget for periodic review and
to update the Committee as appropriate or upon request regarding Troop financial
matters.
IX.3.6 Additional responsibilities of the Budget Sub-committee shall include, but are
not limited to, reviewing all expenditures exceeding $100 per single item, in
order to make recommendations to the Committee for approval/disapproval of
purchase; delegation of budgetary functions to other established committees and
subcommittees for expenditures in support of Troop business; and oversight for
any budgetary functions so delegated.
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ARTICLE X. GENERAL PROVISIONS
SECTION X.1.0 Troop Equipment
X.1.1 The Scouts and Scouters shall maintain Troop equipment. The Equipment
Coordinator shall keep a record of Troop equipment and its location.
Committee approval shall be required for the use of Troop equipment for
other than Troop activities.
X.1.2 The cost of repair and/or replacement of Troop equipment damaged by
gross negligence and/or willful misconduct shall be the responsibility of the
Scout(s) and the parent(s) and/or guardian(s) of the Scout(s).
SECTION X.2.0 Activities and Events
Troop activities, special events and participation shall be planned by the PLC and shall
require approval of the Committee.
SECTION X.3.0 Troop Transportation
Each vehicle used for transportation of Scouts shall have a driver at least 21 years of
age, shall have insurance consistent with BSA minimum requirements, shall have one
seat belt per occupant and shall have the belt in use whenever the vehicle is in motion.
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ARTICLE XI. AFFILIATES
SECTION XI.1.0 Order of the Arrow
The Troop will participate in Order of the Arrow elections annually.
SECTION XI.2.0 National Eagle Scout Association
Boy Scouts earning the rank of Eagle Scout shall be presented a five-year membership
in the National Eagle Scout Association by the Troop.
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ARTICLE XII. WAIVERS AND AMENDMENTS
Waivers and amendments to these bylaws shall require approval of a 2/3 majority of the
voting members of the Committee present, and must be submitted in writing to the
Committee at least one month before consideration.
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